Secret Santa Questionnaire: 30 Questions to Send Before the Draw Free form template
RSVP form template. Know who is coming, with whom and what they eat.
Nine fields for a wedding, a birthday, a party or a corporate dinner: will the guest come, how many people, their names, dietary and access needs, contact details and a message for the hosts. Guests who can’t come answer two questions and can leave an optional message. Put your event, date and venue on the first screen and send the link with the invitation.
Free plan: 100 responses a month and up to 50 surveys, no credit card. Every field works on the Free plan, and so does the logic that shortens the form for guests who decline.
The template’s real survey on a phone.
- 9 ready questionsAbout 2 min on a phone.
- Yours to changeQuestions, answers and logic.
- A ready reportA chart for every closed question.
- Export on every planCSV, Excel and SPSS.
Replies by text, chat and phone end up on three lists that never add up. One link gives every guest the same questions and gives you one list with the head count and the menu.
The 9 RSVP form questions in this template.
In the order guests see them. Change the wording to fit your event and delete what you don’t need.
The reply
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Your full name
Why ask it. Whose reply it is. The hint under the field asks people replying for a couple or a family to write one name here and the rest later.
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Will you attend?
Why ask it. The answer you need first. A No skips straight to the message for the hosts, so guests who decline are done in two questions.
The guests
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How many people are coming, including you?
Why ask it. Your head count for the venue and the caterer. The hint asks guests to count only the people named on the invitation, so plus-ones don’t appear by surprise. Just me skips the next question.
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Names of the people coming with you
Why ask it. Names for the seating plan and the place cards, one per line. Guests mark which of them are children.
Food and access
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Do you or your guests have any dietary needs?
Why ask it. Shows which menus to plan for and lists every allergy in Other. It is one answer per reply, so count plates from the names question or the export.
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Does anyone need anything to attend comfortably?
Why ask it. Step-free access, a seat near the exit or a high chair for a baby are easy to arrange when you know in advance. The field is optional.
Contact and a message
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Email
Why ask it. Where you send directions, the schedule and any change of plan.
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Phone
Why ask it. For the day itself, when a guest is lost or late. It is optional.
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Would you like to leave a message for the hosts?
Why ask it. Good wishes, a song request or a reason for missing the day. Guests who decline see this field too.
How to collect RSVPs with this template.
- 1
Copy the form
Click “Use this template” and create a free account or log in. The form is copied to your account with all 9 fields and both logic rules. The copy waits in your survey list as a draft.
- 2
Add your event
Replace [Event name], [Date], [Time], [Venue] and [RSVP date] on the welcome screen, and write the welcome in your own voice.
- 3
Send it with the invitation
Put the link in your e-mail or message, or print the QR code on the paper invitation so guests reply from their phone.
- 4
Watch the replies
Turn on e-mail notifications to see each reply as it comes in. Charts show how many guests said yes, the party sizes and the menu numbers.
How to work with RSVP replies.
Your head count
The chart for “Will you attend?” shows yes and no. The party-size chart shows how many replies came for each size. For the exact head count, add up the party sizes in the export.
Numbers for the caterer
The dietary chart shows how many replies need each menu, with every allergy listed in Other. Match it with the guest names in the export to count the plates.
A guest list in a spreadsheet
Export the replies to Excel or CSV on any plan, with names, party sizes, needs and contacts side by side, and build the seating plan from there.
How to get every RSVP back on time.
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Give a reply-by date
The welcome screen has [RSVP date]. A clear deadline brings replies in sooner, and you know who to remind.
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Confirm automatically
On Basic and higher plans, an automatic reply e-mails each guest a thank-you and the event details the moment they answer.
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Close the form after the deadline
Close it by hand on any plan. On Standard and higher plans it closes by itself on the date you set.
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Keep it short
Guests reply from their phone in a minute or two. Delete any field you won’t use, such as the phone if you only send e-mail.
More RSVP questions you can add.
Not in the template. Add any of them in the builder in a few clicks.
The day
- Which parts of the day will you join?
- Will you need parking at the venue?
- Would you like a seat on the shuttle?
Food and drinks
- Which main course would you like?
- Do you have any food allergies?
- Would you like alcohol-free drinks?
Staying over
- Will you need a hotel room?
- Which night will you arrive?
- Would you like to join the brunch the next day?
Free tools for your results
- Response rate calculatorThe share of invited guests who have replied so far.
- Invites neededHow many invitations it takes to fill the seats you have.
- Completion rate calculatorThe share of guests who open the form and finish their reply.
- Online form builderForms with contact fields, logic, e-mail alerts and integrations.
- Event surveys before and afterWhat to ask once the event is over, and when to send the survey.
More templates
Questions about this template
What should an RSVP form ask?
The guest’s name, whether they will attend, how many people are coming and their names, dietary and access needs, and an e-mail for updates. This template asks all of it in nine fields and adds an optional phone and a message for the hosts.
What happens when a guest says no?
The form skips to the message for the hosts and then thanks the guest. You still get the name and the no, and the head count stays right. Logic works on every plan, including Free.
How is it different from an event registration form?
A registration form signs people up for a public or business event, with sessions, organization and job title. An RSVP form answers a personal invitation: yes or no, who comes along and what they eat. For a conference, use the event registration form template.
Can guests get a confirmation e-mail?
Yes. On Basic and higher plans, an automatic reply sends each guest a confirmation right after they answer. Every new account starts with a 14-day Premium trial that includes it.
Can I use it for a wedding?
Yes. Put the couple’s names in the event name, add the ceremony and reception times and venue on the welcome screen, and print the QR code on the invitation. It works the same way for a birthday, a party or a corporate dinner.
Know who is coming before you book the tables.
Copy the form, add your event and send the link with the invitation.